Prospero Security Permissions control the specific actions, behaviors and features that users have access to in the application. The Permissions workspace is where permissions are shown or assigned and is selected by clicking on a Prospero User or Role from the User Definition workspace in Security.
To access the Security User Definition feature, you must log in to the entity using an ID with permission to Administer Security and Maintain Users and Roles. This is an Administrator-level permission.
All Prospero User accounts and Role groups have a corresponding User Definition workspace. However, permissions can only be assigned and managed at the Role level. The information that appears when viewing an individual User is read-only and can’t be managed from the User’s workspace.
In the Role’s Permission section, each permission is granted by selecting (checking) the corresponding checkbox. As you select or de-select a specific permission, the required Prospero Licensing type will update based on the current selection.
Permissions available in Prospero include:
Administrative Roles
•Administer Security – This permission grants access to all features and functions on the Security Navigation Pane such as User Definition and System Locks and Messages.
Note: The Administer Security permission is required to be able to delete Prospero Users and Roles.
•Maintain Entities – This permission allows management of elements on the Configuration Navigation Pane, such as adding, managing or deleting Entities, Book Codes, Number Formats and Calendars.
•Maintain Users and Roles – This permission allows for the addition or modification of Prospero Roles and Users, assignment of permissions, and the changing of passwords.
Note: The Administer Security permission is required to be able to delete Prospero Users and Roles.
•Maintain Segment Definition – This permission allows the addition, modification and deletion of Segments.
•Manage Currency Module – This permission allows for currency definitions to be added, modified or deleted and is only available when Prospero is licensed for Currency functionality. For more information, see the section on Currency.
Setup Roles
•Maintain Report – This permission allows the creation, modification and deletion of Report Definitions. Also, this permission or the Maintain Building Blocks permission is required to use the Remove Lock feature.
•Maintain Building Blocks – This permission allows the creation, modification and deletion of Column and Line Definitions. Also, this permission or the Maintain Reports permission is required to use the Remove Lock feature.
•Maintain Trees – This permission allows the creation, modification and deletion of Tree Definitions.
•Maintain Segment Values – This permission allows the creation, modification and deletion of Segment information contained in a Segment’s worksheet.
Report Use Roles
•Run Reports – This permission allows the execution of any report a user has defined or to which they have been granted rights to via the Visibility option.
•Drill down to transaction details – This permission allows drill-down to view the underlying transactional detail on any report.
•Publish Reports – This permission allows the user to publish reports they have defined or to which they have been granted rights to via the Visibility option. For more information see Creating Published Reports.
•View all data – This permission allows access to all data for a segment. Therefore, when the “All” option is selected when running a report, the user will have access to every item in that segment. If a user without this permission attempts to use the “All” option, the report would return the sum of only the items in the segment for which they have access to and/or data.
In addition, when this permission is granted, users will not need to have their specific Assignments granted and the option will not be available on the Security Tools Security context ribbon when the user is selected.
•View Published Reports – This permission allows the user to run published reports to view them. If you have the “Publish Reports” permission, you are granted this permission by default.
•Annotate reports – This permission allows adding, editing or deleting annotations on published reports.
Import/Export Roles
•Extract Data – This permission allows export of GL data from the Prospero system. For more information see the Data Extract Tool.
•Import Data – This permission allows import of data to the Prospero system. For more information see the section on the Excel Import process.
•Perform Integration – This permission allows integration functions between the Prospero system and any external GL system. For more information see the Data Integration process.
For more information on setting up your Prospero Security Permissions, contact MS Support.